About Virginia Jo Dunlap

Virginia Jo Dunlap is a general counsel for a state governmental agency, and a frequent contributing author to this blog. The opinions expressed in her contributions are hers alone and represent neither her employer nor EID's views.

Retention Plans and Structured Data

How does your organization manage retention plans requiring purging of information including structured data? You might answer that question by saying: What is structured data? I don’t know We just keep all our structured data Does your current retention plan apply to structured data? Again, you might answer that question by saying: Of course, [...]

Retention Plans and Structured Data2017-03-05T12:26:42-07:00

The state of PG&E records not criminal

Earlier this month Pacific Gas & Electric Company was found by a jury not guilty of 6 counts of knowingly failing to keep accurate records.  The company was convicted on several other counts including the failure to gather information on its pipelines and on obstructing a federal investigation into the 2010 blast that killed eight [...]

The state of PG&E records not criminal2017-01-04T17:13:06-07:00

Don’t Be Like PG&E…Choose to Keep Better Records

Pacific Gas & Electric (PG&E), a California utility, may well find itself featured in those "don't be like" commercials. You know the ones where that guy makes poor decisions (such as choosing cable television instead of the competitor) that leads to a series of disasters. In PG&E's case, rather than waking up in a ditch, [...]

Don’t Be Like PG&E…Choose to Keep Better Records2017-01-04T17:13:07-07:00

Presenting a Case Study: ANSI/AIIM 25 Records Needs Assessment

When Dublin San Ramon Services District needed help with their Records Management situation, they turned to Robert Blatt and Virginia Jo Dunlap of Electronic Image Designers, Inc. (EID) to help them navigate the world of electronic content management (ECM). The District selected this team partially due to the fact that Jo was the project [...]

Presenting a Case Study: ANSI/AIIM 25 Records Needs Assessment2017-01-04T17:13:07-07:00

Authenticating records is crucial to reliability on electronic documents

The authenticity of electronic records is becoming as important as capturing and maintaining electronic content. Questions have been arising in lawsuits and criminal prosecutions about whether electronic records are reliable and trustworthy.

Authenticating records is crucial to reliability on electronic documents2017-01-04T17:13:07-07:00

EID team featured as vendor neutral speakers at International Institute of Municipal Clerks

EID principal Robert Blatt and Senior Legal Consultant Jo Dunlap were joined by Steve Levenson to jointly present a Academy session on “Storing and Managing Official Electronic Records” The focus of the presentation was to assist annual conference attendees understand how to best approach tackling the topic of “knowing where your records are.”

EID team featured as vendor neutral speakers at International Institute of Municipal Clerks2017-01-04T17:13:07-07:00

Where to Begin with Out of Control Electronic Records

Records out of control? Do you have too many electronic copies of one document so you don’t know which version is the latest? You know you want (and need) to fix it, but how do you start? Where to start is actually easy. Begin with an assessment to determine exactly where your records are and [...]

Where to Begin with Out of Control Electronic Records2017-01-04T17:13:07-07:00

Avoid these 9 mistakes during an ECM project

Not every product fits every need. There are niche players; there are large enterprise products; there are small departmental solutions. Know what you need before you ask vendors to provide a quote and bid so you can properly evaluate the solutions.

Avoid these 9 mistakes during an ECM project2017-01-04T17:13:07-07:00

What is a Trusted Content Management System?

Drafters of AIIM Recommended Practices -1 (section 5.3.3) and ISO 15801 used the term “Trusted System”, they had more in mind than just the technology driven definition. They envisioned control over the entire environment in which the document/record is created, ingested into and managed throughout the lifecycle, a large part of which is the users.

What is a Trusted Content Management System?2017-01-04T17:13:08-07:00

California’s E-Discovery Rules

What Do the new California E-Discovery Rules Mean for the Practitioner?
The reality is that the new California E-Discovery Rules change very little about what is discoverable. Electronic evidence has always been subject to discovery. However, the change to the rules [citation] does highlight the additional responsibilities incumbent upon practitioners, both litigation and business advisors.

California’s E-Discovery Rules2017-01-04T17:13:08-07:00