ISO 18829 Compliant Records Assessment

Electronic Records Storage System Assessment

Do you know the industry standards for electronic record storage? Is how you’re storing your electronic records putting your business at risk?

We can help you navigate solutions to minimize the business and legal risks associated with how your electronic records are stored and protected.  We have a strong grip on the industry and the standardized electronic record assessment activities published in this document: ANSI/AIIM 25 Trustworthy Records Assessment.*

*EID resources led the development of this effort which is now in the process of becoming an international standard.

The ANSI/AIIM 25 Trustworthy Records Assessment is a critical standard to the industry as this provides detailed information on not only what aspects of the systems that should be examined, but also what information should be collected, and what information should be incorporated into the associated report that is the output of the assessment.

Working with industry best practices

We helped developed a way to assess whether your company’s electronically stored information is safe and meets industry standards and best practices. Our method is in the process of becoming an international standard. You can read about it here: ANSI/AIIM 25 Trustworthy Records Assessment.

We also led the committee that updated the AIIM ARP-1-identified best practices on trusted document management systems. We have a former general counsel and business risk advisor with experience in assessing the legal and business risks in your existing systems on our staff.

When you develop or upgrade electronic information systems in-house, it’s easy to miss industry best practices. This poses business and legal risks to your organization.

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Assessing your vulnerabilities

Feeling Vulnerable?

Feeling a bit out of  your depth?
You’re in good company!

Many of the best organizations rightly feel overwhelmed when faced with the thousands to millions of confidential electronic records under their care. Electronic document storage technologies have expanded at an exponential rate – as have the risks associated with them.

With increasing frequency organically developed ECM systems are failing to meet the industry best practices, posing business and legal risks. Designs for new systems should include these best practices. ESI Risk Assessments compare your organization’s storage practices and procedures against the industry best practices as identified by AIIM ARP-1 and works with you to develop an appropriate response for any vulnerabilities identified.

Whether your organization needs to evaluate your existing electronic document system or you’re involved in document retrieval for litigation or regulatory purposes, our experienced legal and technical staff can help you understand the vulnerabilities, risks and mitigation approaches.

Our risk assessments compare your organization’s storage practices and procedures against industry best practices. We know what aspects of your systems should be examined and what information we need to collect and include in your assessment report. Then we work with you to develop an appropriate response for the security vulnerabilities we find, so your documents are safe, secure and your business can prosper.

Working with industry best practices

DOES YOUR RECORDS MANAGEMENT ENVIRONMENT MEET INDUSTRY BEST PRACTICES AND/OR RELEVANT GOVERNMENT CODES?

Someone in an organization invariably says “of course.” EID performs a risk evaluation to evaluate an organization’s legally defensible position when it is called to verify records are true renditions of the original.
EID has experience working with organizations to craft policies and procedures to assist with establishing a long term reliable ESI system that meets best practices.
EID can help organizations develop ESI systems that meet the industry best practices like those in AIIM’s ARP-1 (2009) interlinking them with document retention and disaster recovery policies or business continuity plans.